At Westridge Construction, Building with Teamwork is more than a motto — it reflects how we approach our work and how we support one another. Since 1989, we’ve built a strong reputation across Saskatchewan by delivering quality construction projects through collaboration, accountability, and respect. Our continued success depends on having strong systems, sound financial controls, and clear, accurate reporting to support informed decision-making.
We are currently seeking a full-time Administrative Assistant to join our Regina team on an 18-month term position. As one of the first points of contact for clients, visitors, and employees, this role plays an important part in supporting the day-to-day operations of the company. The successful candidate will be professional, organized, and committed to providing exceptional administrative support to the Westridge team.
Responsibilities:
Reception & Office Administration
- Answer and direct incoming phone calls in a professional and courteous manner
- Greet clients, visitors, and employees and ensure a welcoming office environment
- Coordinate incoming and outgoing mail, courier packages, and deliveries
- Maintain boardroom and training room schedules and ensure rooms are organized before and after meetings
- Order and maintain office and coffee supplies, while monitoring inventory levels
- Photocopy, scan, file, and distribute documents as required
- Maintain project lists, phone lists, calendars, and filing systems
- Coordinate preventative maintenance and repairs for office equipment as required
Administrative Support:
- Format, save, and distribute daily and weekly superintendent reports
- Review, forward, and track purchase orders
- Assist with tender administration, including document preparation, setup, closing, scanning, and Dropbox organization
- Create and distribute internal company communications
- Assist with maintaining and updating project maintenance manuals
- Accurately prepare and edit documents, reports, and forms while ensuring consistency and attention to detail
- Create and maintain subtrade lists, project files, and archived project documentation
- Work collaboratively with the CFO and provide support to the broader team as required
- Perform other related administrative and reception duties as assigned
Qualifications:
- Office Administration Certificate or 3+ years of related experience
- Proficient in Microsoft Word, Adobe, PowerPoint and InDesign
- Strong organizational, communication, and time management skills
- Ability to work independently while managing multiple priorities in a fast-paced environment
- Construction industry experience is considered an asset
Benefits:
- Competitive salary with bonus potential
- Comprehensive benefits package (100% employer paid) including dental, optical and medical